Who are we?
The Nottingham Irish Centre is a registered Charitable Incorporated Organisation (CIO – RCN 1165907) set up for the welfare and support needs of the general Irish & Local Community. In this policy noun descriptions ‘NIC’, ‘we’, ‘us’ and ‘our’ all mean the Nottingham Irish Centre.
For the purpose of the Data Protection Act 2018 and the General Data Protection Regulation 2018 (GDPR), the Nottingham Irish Centre is registered at 2-4 Wilford Street Nottingham NG2 1DA. The Nottingham Irish Centre is the named Data Controller.
Why we use and process your personal Data?
Personal information is collected and maintained for the purpose of providing
- services or information requested by our Members or general users.
- public information or items of interest that you have consented to receive or maybe of interest to you.
- Account set up ,administration and internal audit requirements
- Legal obligations (e.g., prevention of fraud)
What type of Personal Information is collected from you?
We collect the following Personal information
- Your name and contact details, phone, email address
- Name and contact details (phone, email) of a family member or friend, in event of an emergency
- In certain circumstances, it may be necessary for you to provide date of birth, sex, National Insurance No., Passport ID, bank accounts details, etc. in order for us to provide the service requested by you.
- If you leave a general comment on the website, its retained indefinitely
How we obtain your information?
- We collect your data from the information that you have consented to and submitted to our website/Facebook pages, face to face, by telephone, email or post.
- Membership application to the Nottingham Irish Centre
- Making a donation
- Mailing List for marketing purposes
- As a visitor to our website we collect the data shown in any completed form, or chatbot on the website so that we are able to assist you. We obtain a record of this correspondence. Details of your visit will include the type of device you used, the IP address, browser, operating system. This statistical data about a user’s browsing/navigation actions and navigation, does not identify any individual and we will not collect personal information in this way. This information may be used to improve the services we offer.
- However, you can switch off/refuse to accept cookies by setting your browser preferences. Switching off cookies may result that you are unable to access certain parts of our site.
- If you use our website or Facebook site, the Nottingham Irish Centre may show you content we think you may be interested in, based on your previous visits to our sites. Cookies enable us to do this.
How long is your information kept for?
- We will only collect what information is necessary to provide a service to you and keep it no longer than is necessary for the purposes it was collected for. The length of time of retaining personal information is determined by operational and legal considerations – Data Protection, Health and Safety and Tax/Accounting purposes.
- We will review data retention periods and conduct privacy impact assessments on a regular basis.
- If you wish to make any enquiry about your personal data please email us on email@example.com? You will need to also provide us with proof of identity.
Keeping your information safe
We will exercise due diligence and use the most appropriate technology and security measures to safeguard your personal details and prevent unauthorised access. The Nottingham Irish Centre recognises how important your personal details are and therefore we want you to be assured that we exercise all the necessary precautions to protect your details against unauthorised access, accidental loss along with business continuity and disaster recovery processes.
We have a website and a Facebook pages. The website address is https://nottinghamirishcentre.org and the Facebook page address is https://facebook.com/nottinghamirishcentre/. The “https” protocol shows that the website and Facebook pages use a secure socket layer (SSL Certificate) to establish an encrypted connection between your browser and the server. The SSL connection protects sensitive data exchanged during each visit from being intercepted by non-authorised parties.
Non-sensitive details (email address) are transmitted over the internet and this cannot be guaranteed 100% secure. Transmission is at your own risk. We cannot guarantee the information that you send us, however once received we make our best efforts to ensure its safety on our systems. Where you have chosen a password which enables you to access private parts of the website, you are responsible for keeping this password confidential. Please do not share this password with anyone.
We shall regularly confidentially destroy outdated personal and business records.
Who has access to your information?
- If you are a member of the NIC and registered on the website, and have a password, you can see, edit or delete your personal profile at anytime apart from your username. If you wish to cancel your membership in this way you must first email us before actioning at firstname.lastname@example.org stating your intent and provide us proof of your identity. You must then confirm by email to us that it’s been done. We shall retain data which we are obliged to keep for legal and security reasons and administration purposes.
- Website Administrators also have access to this personal profile information. You may request the Administrator to edit your personal details or cancel your membership at anytime by notifying us by email at email@example.com. For the purpose of security we will require at the same time proof of your identity and then subsequently telephone the office 0757 503 4034 to verify all your details held by us. We shall retain data which we are obliged to keep for legal and security reasons and administration purposes.
- You can phone (0757 503 4034) to make an appointment to call in person to the office at the Nottingham Irish Centre to request that your personal or membership details are to be edited or request its cancellation. You must bring with you a written statement to confirm your request and also provide us proof of your identity. We shall retain data which we are obliged to keep for legal and security reasons and administration purposes.
Disclosure of your information
- We only disclose your personal data when necessary to provide a service to/for you and when we have received your written personal consent.
- We do not share without approval, sell or rent your information to any 3rd parties.
- Where necessary to comply with legal or regulatory obligations to which we are subject. For example where we are ordered by a Court or a Regulatory Authority such as the Charity Commission or the Fundraising Regulator.
- Where necessary to protect health/life or a safeguarding issue when the Emergency services require information.
- You have the right to request amendment to, correction of or deletion of your personal information, upon receipt by us of your identity and the request received in writing. We shall not delete any data which we are obliged to keep for legal, security and administration purposes.
- You have the right to opt-out and remove consent to receive information from us.
- You have the right to receive a copy of the personal information currently held by the NIC upon receipt by us of this request in writing and proof of your identity. Currently there will be no charge for this request.
- You have the right to make a complaint to the Information Commissioner at www.ico.org.uk or phone 0303 123 1113
Links to other websites
On our website we contain links to/from other websites of partner associations, clubs etc. If you access these websites through these links we remind you these sites have their own Privacy Policies and we do not accept responsibility/liability for these websites or their policies. Please check these Partner websites policies before you submit any personal data.
Keeping your information up to date
We take all steps to keep our information up to date and confidentially destroy out of date information. Please let us know if any of your contact details change. You may contact us by email at firstname.lastname@example.org but you must also provide proof of identity.
Transferring your information outside of Europe
As part of the services offered through our website, the information which you provide to us maybe transferred to, stored at a country outside the European Economic Area (EEA). This may happen if any of our servers, or those belonging to any of our suppliers, are from time to time located in a country outside the EEA. By supplying your personal data, you agree to this transfer, storing or processing. We will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this policy. All information you provide is stored in secure mediums or servers. Any payment transactions will be encrypted.
Changes to our Policy
Any changes we make to this policy in the future will posted on this page and if appropriate the notification be sent to you by email. We advise you to please check these pages regularly to keep up to date with any significant changes.
Any questions, or comments regarding this policy are welcomed and should be made to us by email at email@example.com
Date of Policy Review
21st Jan 2021